Exchange Online Calendaring Best Practices

Last Updated: 07/03/2017

Making sure one's calendar remains accurate and up to date has become a critical need for many faculty and staff. There are different approaches and email/calendar clients available to manage Exchange Online calendars, but not all are equally suited or reliable. That's why OIT's Messaging and Collaboration team now offers a new resource for calendaring best practices on the OIT website: the Exchange Online Calendaring Best Practices page.

For most Exchange Online calendar users, the service and their chosen client(s) work reliably. In these cases, no changes are necessary. But for users who require complicated calendaring, particularly those who schedule numerous meetings with numerous attendees or those who use delegated access to allow others to create and edit meetings on their behalf, following these best practices becomes far more critical. Also, those who create or edit meetings from a mobile device would be wise to follow the best practices compiled on the website. 

Among other things, the best practices include recommendations for: 

  • Creating & Editing Meetings 
  • Responding to Meeting Requests 
  • Scheduling Resources 
  • Recurring Meetings 
  • Delegated Calendaring 

If you ever have questions about Exchange Online, calendaring, or email in general, please contact the IT Service Center at help@colorado.edu or call 303-735-4357 (5-HELP from a campus phone).