With Zoom becoming more widely used on campus and worldwide there is also a need to make meetings more secure for hosts and participants. Zoom offers several options to increase the security and privacy of Zoom sessions. Use this guide to help make your meetings secure.
A new feature available during Zoom meetings will help you manage attendees easily from one tab. Click Security during a meeting to see options for managing attendees including: lock meeting, turn on waiting rooms, remove a participant, and attendee abilities including screen sharing, chat, renaming and annotations.
Please note: This feature is only available on Zoom version 4.6.10 and above. Visit Zoom's download center or open your desktop application, navigate to your initials in the top right corner, and select Check for Updates to ensure you have the most recent version of the software.
Domain Based Authentication allows you to restrict attendees to only those with CU Boulder IdentiKeys. As the meeting organizer, you can set this for all future scheduled meetings, or add authentication on a meeting-by-meeting basis.
Adding a unique password to a meeting is one way to prevent people who find the link to your meeting from actually joining. This is particularly helpful if you have a publicly posted meeting room link because you can send the password to attendees privately to ensure they are able to enter the room.
Set up a Waiting Room before your Zoom meeting and you will be able to see who is trying to enter your room and either admit them to the meeting, or remove them from the waiting room.
Visit the Zoom web portal so you have the ability put attendees on hold during upcoming events.
Having a trusted co-host in your meeting can help you manage and remove attendees or take over the presentation if you're unable to attend.
Locking a meeting after all attendees have arrived prevents others from joining mid-session.
Hosts have the ability to remove attendees, stop the video of an attendee, or put an attendee on hold. Be sure to enable the put on hold option before your meeting.
Hosts can remove attendees ability to screen share during a meeting.