Buff Portal Advising - Course Alerts

Last Updated: 10/06/2020

What are Course Alerts?

The course alert program identifies students who are struggling in one or more courses at mid-semester. This program is an important element of our student success efforts to promote persistence and improve graduation rates that aligns with CU’s Strategic Imperative 1: Shaping Tomorrow’s Leaders.

We are undertaking these outreach efforts to complement the instructional support of these students by intentionally having our advising and coaching staff engage with them and encourage the use of college and campus resources to help them get back on track. The sharing of this information is within FERPA parameters with an “educational need to know” to support student success.

The feedback form allows faculty to:

  • indicate students with excessive absences
  • identify students at risk of poor academic performance (below a C)
  • provide additional comments on why they think a student may be struggling in their course

Submitting Course Alerts

  • To start, log in to the Buff Portal Advising Course Alerts page .
  • Select the course and section you'd like to enter information for from the dropdown menus then click Show Enrollments.
  • You have the option to enter information manually, use a .csv file/spreadsheet, or indicate all students are doing well. Click to expand the following drop down menus to learn about each method.
  • Please note that only currently enrolled students are visible on the form.
Manually Enter Course Alert Information
  • To enter information for a given set of students, check the appropriate box – Below C or Excessive Absences
  • Add any additional information to the Optional Comments column (optional).
  • Click Submit when finished.
  • A pop-up window will appear to confirm that all students listed have satisfactory performance unless otherwise indicated. Once you select confirm, a success message will appear. Select another section to submit more information, or simply close the window that displays the form.

Please Note: Feedback can only be submitted for a student once, then that student’s record becomes read only.

CSV Input of Course Alert Information
  • Click on Upload CSV and find the file to upload. The four column headers needed for uploading via .csv are:
    • SID
    • Below C
    • Excessive Absences
    • Optional Comments
    Please Note: Only include students in the file who should receive an alert notification, not the full roster. If any of those .csv columns have a value, it will generate an alert record!
  • The form only includes students currently enrolled in the course. The number of students on your file may differ from the number uploaded if students have withdrawn.
  • A message will appear indicating the number of net new alerts added from the csv file they upload, X alerts uploaded from .csv. Click Submit.
  • A pop-up window will appear to confirm that all students listed have satisfactory performance unless otherwise indicated. Once you select confirm, a success message will appear. Select another section to submit more information, or simply close the window that displays the form.

Visit the Buff Portal Advising CSV Input of Course Alert Information tutorial for the full process.

Please Note: Feedback can only be submitted for a student once, then that student’s record becomes read only.

Indicate All Students Are Doing Well
  • Select the All students in this class/section are performing satisfactorily checkbox.
  • Click Submit, then a confirmation window will appear.
  • Select Confirm.
  • Select another section to submit more information, or simply close the window that displays the form.