New Google Storage Limitations
Google recently announced a new storage model that will end unlimited storage for K-12 and higher education communities in 2022. Learn more about this change and how to prepare and migrate your data.
How do I log into my Google Workspace account?
To access Google Workspace you must use a combination of your CULoginName @colorado.edu and IdentiKey password at https://accounts.google.com/ or any core Google Workspace login page.
Although Google asks for your “Email”, the system cannot support the use of your first.last @colorado.edu as a username. Instead, use your Identikey CULoginName (e.g. buff1234 @colorado.edu) to log into the service. Once you are in the system you can use your preferred email address (usually first.last @colorado.edu) to share resources.
*Note: If you have separate Google Account logged in, you may need to click the Choose Account arrow icon, in order to sign in with your @colorado.edu account.
What core applications do I receive?
Faculty, Staff, Students, Retirees, Alumni and Persons of interest all receive the following Google Workspace applications:
- Gmail
- Contacts
- Calendar
- Groups
- Drive & Drive File Stream
- Docs
- Sheets
- Slides
- Forms
- Sites
Note: Email accounts for faculty and staff default to Microsoft Exchange, but are now able to choose Gmail as their primary university email account.
Additional Applications
In addition to the core applications mentioned above, CU Boulder has enabled many other applications that are not considered "core" by Google. For a descriptions and help information for all campus enabled applications please visit the Google Application Descriptions page.
*Note: Not all Google provided applications are enabled on the CU Boulder campus, due to a variety of factors. For more information on these factors, please visit the Enabling Google Applications for CU Boulder page.
Help Information
Google Provided
For information on the core applications, visit the following web pages:
- Using Gmail
- Using Calendar
- Using Google Hangouts
- Using Google Groups
- Using Drive
- Using Drive File Stream
- Using Google Docs
- Using Sites
OIT Provided
Google Workspace Accessibility
CU Boulder is committed to providing help information and assistance with campus services for all users, including those with accessibility concerns. Google Workspace accessibility considerations, information for content creators, information for content consumers, alternatives/workarounds, and more can be found on the Google Workspace Accessibility page.
Benefits
- Collaboration: Apps like Groups, Chat, Drive and Sites makes online collaboration more effective.
- Everyone on our campus will have a Google account tied to their IdentiKey account; no more guessing if the person on the other end has compatible programs to view, comment and edit documents.
Cost
There is no direct cost for Google Workspace.
Who can get it
- Students
- Faculty and Staff
- Retirees
- Alumni
How to get it
- All affiliates are provisioned with Google Workspace accounts
- Note: The core applications that you receive depends on your affiliation (see table above)
