Google Workspace apps, including Docs, Drive, Groups and Sites, makes online collaboration more effective. Plus, everyone on campus has a Google account tied to their IdentiKey account; no more guessing if the person on the other end has compatible programs to view, comment and edit documents.
Because of Google's decision to end unlimited storage for the academic community, OIT recommends using Google Workspace apps for collaboration and communication, but not for storage. Learn more about current Google Storage limitations.
Cost
There is no direct cost for Google Workspace.
How do I log in to my Google Workspace account?
Log in with your IdentiKeyUsername@colorado.edu (e.g., rabu1234@colorado.edu) and IdentiKey password at https://accounts.google.com or any core Google Workspace login page.
Note: Your first.last@colorado.edu email address cannot be used to log in; however, you can use your first.last@colorado.edu email address to share resources within Google Workspace.
*Note: If you're already logged in with a different Google account, click the Choose Account arrow icon to sign in with your CU Boulder account.
What core applications do I receive?
Faculty, staff and students receive the following Google Workspace core applications:
Additional Applications
In addition to the core applications mentioned above, CU Boulder has enabled many non-core applications. To view descriptions and resources for all of the campus-enabled Google apps, visit Google Workspace - Applications.
*Note: Not all Google-provided applications are enabled on the CU Boulder campus due to a variety of factors. To learn more, see Enabling Google Applications for CU Boulder.
Storage limits and managing your account
Faculty, staff and students have a Google Workspace storage limit of 5 gigabytes (GB). If you go above the storage limit, your account activity will be limited until you get under that quota.
When you leave the university, your Google account will be deleted, so it's important to save documents that you'd like to keep before that content is gone.
Similarly, if a departing colleague or recent alum has shared files with you that you'd like to keep, be sure to save them to your own drive or a different storage solution before the files are gone.
Visit OIT's Manage your storage and Review and save files pages for guidance on:
Managing your storage
- Checking your storage usage
- Understanding the difference between My Drive and Shared with me
- Sorting by file size to delete large files
- Deleting files and emptying trash to free up space
Reviewing and saving files
- Checking recently accessed files
- Looking through "Shared with me" files
- Searching by file owner
- Saving content in collaborative folders
Google Workspace Accessibility
CU Boulder is committed to providing help information and assistance with campus services for all users, including those with accessibility concerns. Google Workspace accessibility considerations, information for content creators, information for content consumers, alternatives/workarounds, and more can be found on the Google Workspace - Accessibility page.
Help Resources
OIT Provided
Google Provided
For information on the core applications, visit the following pages:
- Using Calendar (for students provisioned prior to Jan. 20, 2023)
- Using Chat
- Using Docs
- Using Drive
- Using Drive for desktop
- Using Groups
- Using Meet
- Using Sites
