Features
Students who graduate from CU Boulder are currently entitled to the following IT services:
*This is a decrease from the 100GB of email storage provided to students and employees.
Who can get it
All students who have graduated from CU Boulder.
How to get it
When a student graduates from CU Boulder, they can continue to use their colorado.edu email account. No action is required on their part.
CU Boulder alumni whose accounts no longer exist can request a new CU Boulder email account by contacting the IT Service Center.
What & how your access will change after graduation
After your degree conferral date, you'll have approximately 90 days to save any important files from your CU Boulder Google and Microsoft accounts before your IT access changes.
| Original Role | New Role | Services Retained | Services Adjusted | Services Discontinued |
|---|---|---|---|---|
| Student | Alum | IdentiKey, Buff Portal | CU Boulder email storage reduced to 50GB | Microsoft 365 Online, Microsoft OneDrive, Microsoft 365 desktop apps, Google Workspace, Google Drive, VPN service |
What to do before you lose access
Once you graduate from the university, you'll have approximately 90 days to review your Google and Microsoft files and complete the following steps.
Move important files to personal storage
Transfer files you need to keep to a non-CU Boulder location, like a personal hard drive or cloud storage account.
- Microsoft OneDrive - Download Files to Your Computer (OIT tutorial)
- Google Drive - Copy Content from Your School Account to Another Account (Google tutorial)
Note: OIT can't help you transfer files to a personal storage location or recover them after they've been deleted.
Transfer ownership of shared files
If you own any shared files that are still being used by others, be sure to transfer ownership to a current CU Boulder student or employee.
- Microsoft OneDrive - Transfer Ownership of Shared Files (OIT tutorial)
- Google Drive - Make Someone Else the Owner of Your File (Google tutorial)
If you return to CU Boulder
If you return to CU Boulder in a role that entitles you to expanded IT services, OIT will provision them automatically. Whether you can access your pre-graduation Google Drive and Microsoft OneDrive files depends on how much time has passed since your degree conferral date.
Within 90 days of degree conferral: Data is available; most services are active
If you regain eligibility before the date specified in your latest OIT email about changes to your Microsoft services, you will not receive additional communications about your IT services.
If your new role is different than your old one, you'll need to compare the lists of eligible services to determine which, if any, will be lost:
Any IT services you're entitled to in your new role will remain active. If your email or cloud storage capacity is lower than before, any services that exceed the new storage quota will be read-only.
More than 90 days after degree conferral: Data was deleted; most services are disabled
If you regain eligibility after the date specified in OIT's email about changing to a retiree Microsoft license, you should expect your previous IT services to have been deactivated and your non-email accounts deleted.
When you're onboarded into your new role, OIT will reactivate services and provision new accounts as needed.
For additional information, refer to the webpage for your new role: