OIT Software Asset Management (SAM) facilitates software licensing and distribution across the CU Boulder campus of commonly used software for staff, faculty, and students. By consolidating the procurement, vendor management, and distribution of software, the campus can provide a wide set of campus licensed software to the broadest population, while minimizing the administrative costs of delivering software.
Please visit the Software Catalog to see available software.
Requests for other software
The Software Catalog lists software that is available to the CU Boulder campus and is either been funded by OIT or is funded by individual units and/or through a consortium agreement with multiple units outside. There are three tiers of software which are outlined below. If you are unsure which tier your desired software falls into or have any purchasing questions, please contact Software Asset Management for additional guidance.
If you are interested in purchasing software that is not currently listed in the Software Catalog, you have a few options:
Tier 3: Individual or Department Use
Follow your departmental processes to purchase for your individual use by checking with your department lead or procurement liaison. The preferred purchasing method is with a university Purchase Order via the CU Marketplace and you may work with your procurement liaison to create it. See the PSC IT Procurement Handbook for guidance.
Tier 2: Campus, Multi-department, or more complex licensing agreements
Contact Software Asset Management if the software meets any of the below criteria:
- The software agreement requires a signature. SAM will review the agreement terms and conditions to identify business opportunities or risks.
- Requires a campus license administrator or single point of contact for the license agreement.
- Requires OIT setup or management, such as a license server, cloud-based license management console, or end-user IdentiKey authentication via Active Directory or other method.
- Requires data from other CU systems.
SAM will review the agreement terms and conditions to identify business opportunities or risks. SAM may need to manage the contract and the acquisition or may approve you to purchase on your own in accordance with University purchasing policies and procedures. Please note that the PSC may redirect your purchase requisition to SAM for approval if it meets the criteria above.
If your group or department purchases an enterprise license that covers the larger campus community, and you wish to make it available for campus use, please contact Software Asset Management so we can add the software to our catalog, if appropriate.
Tier 1: Build a case for a consortium or centrally funded campus-wide license
SAM is not currently taking on the management of new Tier 1 software. However, you can request that the purchase of such software is reviewed and considered by IT leadership within the next year if the proposed software or services are needed for campus by capturing the information outlined below and sending it toSoftware Asset Management. Consider if the software is:
- Vital to the operation of one or more university functions that impact or support multiple areas of the campus (is a business continuity imperative).
- Used by many (thousands of) students a/o faculty and staff.
- Selected to perform/facilitate a business function based on documented requirements.
- Provides a common key function utilized by many other IT Services.
If you are unsure what Tier your desired software falls into or have any purchasing questions, please contact Software Asset Management.