Skip to main content

Google Workspace - Help

Enabled Applications

The core applications that all campus affiliates receive are GmailCalendar, Groups, Drive, Docs, Sheets, Slides, Forms, Sites.

Students and some other affiliates (not faculty and staff) receive Gmail as their default email application.

In addition to the core applications mentioned above, CU Boulder has enabled many other applications that are not considered "core" by Google. For a descriptions and help information for all campus enabled applications please visit the Google Application Descriptions page.

*Note: Not all Google provided applications are enabled on the CU Boulder campus, due to a variety of factors. For more information on these factors, please visit the Enabling Google Applications for CU Boulder page.

Storage limits and managing your account

Faculty, Staff and Students provisioned with a Google Workspace account have a storage limit of 5 gigabytes (GB). If you go above the storage limit, your account activity will be limited until you get under that quota. 

When you leave the university, your Google account will be deleted, so it's important to save documents that you'd like to keep before that content is gone. Similarly, if a departing colleague or recent alum has shared files with you that you'd like to keep, be sure to save them to your own drive or a different storage solution before the files are gone. 

Visit OIT's Manage your storage and Review and save files pages for guidance on: 

Manage your storage

  • Checking your storage usage
  • Understanding the difference between My Drive and Shared with me
  • Sorting by file size to delete large files 
  • Deleting files and emptying trash to free up space

Review and save files

  • Checking recently accessed files
  • Looking through files Shared with me
  • Searching by file owner
  • Saving content in collaborative folders

Forwarding Your Mail with Gmail

You are encouraged to use the campus-provided Gmail service, but if you prefer to use a different email service, you should change your email delivery location using CU Boulder Identity Manager. If you want to consolidate a personal Gmail account with your CU Boulder Gmail account, you may use the Check emails from other accounts help page. The email client configuration instructions below can be used to help you to manually move messages from one Gmail account to another.

OIT Help Docs

Configure an Email Client

Other Documentation

Google Help Docs

For information on the core applications, visit the following web pages:

Google Workspace Accessibility

CU Boulder is committed to providing help information and assistance with campus services for all users, including those with accessibility concerns. Google Workspace accessibility considerations, information for content creators, information for content consumers, alternatives/workarounds, and more can be found on the Google Workspace Accessibility page.