Software Licensing

Last Updated: 01/04/2021

What We Do

Software Licensing, as part of the CU Boulder Software Asset Management (SAM) program, supports campus business processes and campus mission activities by managing campus software contracts and products.

Our Services

Software Access, Distribution & Downloads

  • Software Catalog: SAM manages the CU Boulder Software Catalog, a comprehensive listing of software available to campus. Software may be provided at no cost, or there may be a discounted cost available to campus members.
  • Software Distribution and License Servers: SAM provides software distribution (download) services, and license servers for campus software.
  • Order campus licensed software: Certain software is sold directly to individuals. You can find descriptions of available software in the Software Catalog.

Campus Licensing

Campus licensing includes funding model development, contract management, and vendor management.

  • Software is never funded directly by SAM. Instead, SAM manages common good software, collaborative cost-sharing, and cost-recovered software. Contact us for details.
  • Prospective Products: View current prospective products or request new campus licensed software.

Software Life Cycle

  • Inventory and Tracking: SAM tracks licensing information for the products we directly manage. In addition, using a forthcoming enterprise software tracking tool, you will be able to keep an inventory of your department’s software and track how and to whom it is assigned. Stay tuned for more information.
  • Software Life Cycle Support and Management: In partnership with OIT service providers, SAM helps manage the software lifecycle for core enterprise applications, integrating with enterprise business services, hardware life cycle, and campus support solutions.

Compliance & Risk Management

  • Software Audit Information: SAM leads audits from software vendors and will lead or advise on internal audits. Internal audits are a proactive activity that campus units or service providers can take to ensure they are compliant with software agreements, and to help right-size their software licenses (often saving money).
  • SAM also provides guidance to all campus customers on the appropriate use of software, and helps resolve problems with software licensing when they occur.
  • Additional services and solutions including risk management, proactive compliance, audit response, and guidelines.

Help and Support with Software