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Email & Calendaring Direction

Email Options Change

Starting in 2022 and continuing onward in a phased approach, all faculty, staff, students, alumni, and retirees will transition to exclusively use Microsoft Exchange for email. Gmail is no longer offered as an alternative email delivery location in accordance with the OIT Major Projects and Service Direction initiative and CU Boulder accounts on Gmail will be moved to Microsoft Exchange during this transition period. See "Upcoming mailhome changes" below for details.

Why are we making this change? 

  • More streamlined security for the CU Boulder Community 
  • Easier collaboration with everyone using the same platform for email
  • Better cost consciousness given the changes to the cost of Google Workspace

Upcoming mailhome changes 

  • New faculty and staff will be provisioned Microsoft Office 365 mailboxes as their email service. They will not be able to switch their email delivery and sending settings to CU Boulder’s Gmail service. 
  • Students entering in Fall 2023 will have email routed to  Microsoft email services. They will not have the option of receiving colorado.edu email via Gmail. 
  • Existing students will be routed to Microsoft email services upon graduation.
  • Faculty and staff who have opted to have their email routed to Gmail will be transitioned by the time all students have transitioned to Microsoft email services, but can request to be migrated at any time.*  

* Faculty and staff who are currently on CU Boulder’s Gmail will be automatically moved to the campus's Microsoft Exchange service and receive notifications before the migration. Faculty and staff who want to move to Microsoft Exchange before these migrations begin should contact the IT Service Center to request that. 

Email client standards

Microsoft Exchange Online is the default email and calendaring solution for all CU Boulder faculty and staff. OIT highly recommends the use of either the Outlook desktop or mobile application or Outlook Web Access for email and calendaring on macOS. OIT has provided documentation to configure the Apple Mail client for Exchange, but cannot support the application past this initial configuration because the vendor does not consistently adhere to Microsoft's Exchange standards. In addition, OIT does not have the means or access to receive escalated support from the vendor.

Warning: If you have delegates assigned to your inbox or calendar, or you are a delegate of someone else’s inbox or calendar, you must use a Microsoft Outlook client or application. Using the Apple Mail app in this manner can result in mailbox and calendaring corruption for both you and the delegate.

Additional Information