Paperless Campus

Last Updated: 08/10/2017

Overview

Significant resources (paper, ink, equipment, time, space, and money) are utilized on campus to create, route, store, and search for paper documents. The Paperless Campus initiative has been undertaken to minimize the waste associated with these practices by identifying and making available workflows and technologies designed to reduce the need to use paper as a medium for transferring information.  

Goals

  • Support sustainability efforts by reducing the amount of paper used on campus.
  • Increase available space on campus by reducing physical storage for existing and future campus documents.
  • Increase efficiency and cost savings through reduction in printing, scanning, and faxing volume; reduced turnaround times; and automated workflow processes.  
  • Drive capability for analysis and remapping of existing workflows and naturally distilling information.
  • Reduce the risk of non-compliance through error proofing functionality, version control, and information security.
  • Provide the ability to route documents to multiple recipients, build customer forms, and sign documents from mobile devices.
  • Digitize and archive documents, and enhance the ability to locate, sort, and share documents as appropriate.
  • Improve document security and accessibility.
  • Reduce barriers to entry and provide scalable solutions to support both large and small groups.

Features

The Paperless Campus program is designed to reduce and remove existing paper documents stored within each department’s physical repository. The University of Colorado Boulder has partnered with a vendor that specializes in high volume document scanning, including Microfiche and other non-traditional document formats. As part of the program, OIT is offering resources to help coordinate efforts and assist with the scanning service.

The program also outlines the evaluation of existing paper processes and workflows which will result in the implementation of electronic solutions. OIT has partnered with the Office for Performance Improvement and University Information Systems to provide a comprehensive set of management practices, tools and common good services and applications to ensure departments have the support and solutions they need.

Cost

The program provides a set common good services and applications with no direct costs to the individual or department. Some vendor costs may be associated with high volume document scanning.

Who can participate?

All University of Colorado Boulder offices are encouraged to participate.

How to participate

The Office of Information Technology (OIT) has resources/services in place to consult, evaluate, and implement paperless solutions within your department.

To initiate the process of going paperless, please complete the following questionnaire which will assist in determining and understanding your paperless needs.

The completed results will be sent to the Office of Information Technology Paperless Campus team further evaluation. You will be contacted within 1-2 business days regarding your request.

For questions about participating in the Paperless Campus program, please contact the IT Service Center at help@colorado.edu or 303-735-4357 (5-HELP from a campus phone). Please specify you are requesting more information about Paperless Campus.