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New Google Storage Limitations

Overview

Google recently announced an end to unlimited storage for the academic community starting July 2022. Under the new storage model, Google will provide CU Boulder with a limited amount of storage that will be pooled and shared across all CU Boulder Google accounts.

Due to this change, OIT is encouraging the CU Boulder campus community to take proactive action to anticipate this change before it directly affects campus. We will continue to update this page as we have more information, recommendations and tools for the campus.

Alternative Storage Options

Depending on the type of data you need to store and the amount of storage you need, there are several options supported by OIT, including: 

Microsoft OneDrive

OneDrive allows users to keep all files in one location in Microsoft's cloud environment, with the ability to access from a phone, tablet or computer. Use OneDrive's desktop or mobile applications to access up to 5 TB storage quota with 250 GB maximum file size, version history, and integration with Teams, SharePoint and other Office 365 products.

Learn more about Microsoft OneDrive

PetaLibrary

The PetaLibrary is a University of Colorado Boulder Research Computing service supporting the storage, archival, and sharing of research data. It is available at a subsidized cost to any researcher affiliated with the University of Colorado Boulder.

Learn more about PetaLibrary.

UCB Files

UCB Files is OIT's file server providing on-campus, backed-up storage for faculty, staff, and student groups. Some features include Shared file storage spaces for collaboration, daily data backups, security permissions for your data restricted to your department or university affiliates you authorize, compatibility with macOS, Windows and Linux.

Learn more about UCB Files.

Not sure where to start? Visit the File Transfer, Storage, and Infrastructure page for guidance on types of data and storage options for each option. 

Please note: OIT will continue to support Google Workspace Apps for collaboration, communication and more, but we want to broadly discontinue using Google for storage.

Migrating Data from Google Drive

OIT recommends reviewing your current storage usage and delete any unnecessary files in Drive including shared drives, Gmail, and Photos. We hope to provide recommendations in the future of data limit per Drive. 

  • Go to the Google Drive Storage Settings to check your personal data usage 
  • Review and remove files no longer needed from your Google Drive 
  • Check the content in your Shared Drives 
  • Move files you need to keep to an appropriate alternate storage solution, like OneDrive

Frequently Asked Questions

Does Google have migration tool available to help move files?

We expect Google to provide migration tools by the end of 2021. In the meantime, OIT recommends that you take steps to prepare, including cleaning out your Google Drive using our Migrating Data tips.

What types of data will be impacted by this change?

Any/all data stored in your CU Boulder Google account will be impacted, including files from Google Drive, Google Shared Drives, Gmail, and Google Photos.

How much storage space will CU Boulder have?

The exact amount of storage space is still to be determined, but we anticipate needing to move significant amounts of data out of Drive to different locations.