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Zoom - Grant Scheduling Privilege to Another User

This tutorial will guide you through steps to set up Zoom scheduling privilege enabling delegates to schedule meetings on your behalf. For more information on Zoom Scheduling Privilege, visit Zoom's Using Scheduling Privilege page.

Looking for instructions on how to schedule Zoom meetings after getting scheduling privilege access? Visit our Schedule a Zoom Meeting on Behalf of Another User tutorial.

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Zoom scheduling privilege allows users to grant others access to their Zoom account to schedule Zoom meetings on their behalf. This tool could be useful to:

  • Instructors granting TA’s the ability to schedule Zoom meetings on their behalf for class lectures or office hours held over Zoom.
  • Management/Supervisors granting administrative staff the ability to schedule Zoom meetings on their behalf.

Zoom meetings created using scheduling privilege will display on the Zoom web portal as well as Microsoft Outlook (check your Zoom account is integrated with Office 365 using the Zoom - Integrate Meetings into Your Calendar tutorial). For the individual who is granted scheduling privilege, the Zoom meeting will not display in their Outlook calendar unless they are added to the meeting.

Need to pass ownership of a Zoom meeting to another person? Please use OIT's Pass Ownership of a Zoom Meeting or Webinar to Another Person for more.

Step

Go to the Zoom Web Portal (https://cuboulder.zoom.us/) and select Login with CU IdentiKey.

Log into Zoom with your IdentiKey credentials
Log into Zoom with your IdentiKey credentials
Log into Zoom with your IdentiKey credentials

Step

After logging in, click Settings in the left-hand menu, then the Meeting tab. To jump to the bottom of the page, click Other in the page menu.

In the Settings menu, Select Meetings tab then Other
In the Settings menu, Select Meetings tab then Other
In the Settings menu, Select Meetings tab then Other

Step

Under the Schedule Privilege heading, next to Assign scheduling privilege to, click Add.

Under Schedule Privilege click Add to assign scheduling privilege
Under Schedule Privilege click Add to assign scheduling privilege
Under Schedule Privilege click Add to assign scheduling privilege

Step

Type the name of who should have scheduling privileges in the text field, then select the user from the search results.

If applicable, check the box for Can manage my private events.

Type the person you're delegating. Select the Can manage private events checkbox
Type the person you're delegating. Select the Can manage private events checkbox
Type the person you're delegating. Select the Can manage private events checkbox

Step

Click Save. 

Click Save
Click Save
Click Save

Step

If the individual who needs scheduling privilege rights also needs access to Zoom reports for your scheduled meetings, check the box for Reports.

Select Reports checkbox if necessary
Select Reports checkbox if necessary
Select Reports checkbox if necessary