Microsoft Office

OS: MacOS Windows
Affiliation: Faculty Staff Students
Eligibility​Conditions​Cost​How to get it​Support

Microsoft Office editions available at CU Boulder

  • Microsoft 365 Online: Online version of Outlook, Excel, Word, PowerPoint and OneNote.
  • Microsoft 365 Online plus desktop apps: Includes Microsoft 365 Online plus the desktop apps for Outlook, Excel, Word, PowerPoint and OneNote.
  • Microsoft 365 desktop apps for shared devices: The Microsoft 365 desktop apps licensed specifically for shared devices. This product may be used on devices located in computer labs or libraries, or with shared team or kiosk devices.
  • Office Professional: The Office Professional version of Outlook, Excel, Word, PowerPoint, Publisher and Access. Office Professional uses an older type of license that generally must be purchased separately. Therefore, OIT recommends Microsoft 365 Online plus desktop apps, which is included in most of the Microsoft licenses issued to employees and students.

Eligibility

CU Boulder AffiliationMicrosoft 365 OnlineMicrosoft 365 Online plus desktop appsMicrosoft 365 desktop apps for shared devicesOffice Professional
Alumni Not eligible Not eligible Not eligible Not eligible
Emeritus Eligible Eligible Not eligible Eligible
Faculty & Staff Eligible Eligible Not eligible Eligible
Persons of Interest (POIs):
Types A & B		 Not eligible Not eligible Not eligible Not eligible
Persons of Interest (POIs):
Types C & D		 Eligible Not eligible Not eligible Not eligible
Retirees Not eligible Not eligible Not eligible Not eligible
Shared Devices* Eligible Eligible Eligible Eligible
Students Eligible Eligible Not eligible Not eligible
CampusBoulderBoulderBoulderBoulder

*Shared devices includes computer labs, kiosks, libraries and team devices.

Conditions

The software can be used for:

  • Academic teaching & learning
  • Academic research
  • Administrative (university business)

The software can't be used for:

  • Commercial purposes (for profit)
  • Non-academic research

Where the software can be installed

Device TypeMicrosoft 365 OnlineMicrosoft 365 desktop appsMicrosoft 365 desktop apps for shared devicesOffice Professional
Personally Owned Devices
University-Owned Devices (including shared devices)

Other conditions

Single-user devices (faculty and students)
  • Use of Microsoft 365 Online and the Microsoft 365 desktop apps is restricted to the licensed user.
  • The Microsoft 365 desktop apps may be installed on up to five eligible devices, including computers, tablets and mobile devices.
Single-user devices (faculty only)
  • Office Professional may be installed on one eligible device.
  • Use of the Office Professional installation is restricted to the licensed user.
Shared devices
  • Anyone with access to the device can use the desktop apps; sign-in is not required. Without sign-in, email and OneDrive are unavailable.
  • Licensed users can sign in if they choose to have access to their email and OneDrive.
  • See How to get it for further instructions.
Shared devices in computer labs and libraries

A designated and openly accessible computer lab or library may install Office Professional on shared devices for free.

Cost

See Conditions for descriptions of where and how the software may be used.

CU Boulder AffiliationMicrosoft 365 OnlineMicrosoft 365 Online plus desktop appsMicrosoft 365 desktop apps for shared devicesOffice Professional
Faculty, Staff and EmeritusFreeFreeNot availableFree
Persons of Interest (POIs):
Types C & D		FreeNot availableNot availableNot available
Shared Devices (e.g., kiosks, team devices)FreeFreeFree$75
Shared Devices (computer labs, libraries)FreeFreeFreeFree
StudentsFreeFreeNot availableNot available

How to get it

Microsoft 365 Online

Visit the Microsoft 365 Online page for information about how to log in.

Microsoft 365 desktop apps

  • Open Microsoft 365 Apps & Devices.
  • Select Install Office to download and install the Office apps.
  • If prompted, enter your IdentiKeyUsername@colorado.edu and IdentiKey password to activate the applications on your device.

Microsoft 365 desktop apps for shared devices

Device-based licensing

For Windows devices enrolled in Secure Computing, request a Microsoft 365 device license by emailing oitsoftware@colorado.edu using the format below.

Device license request format

To: oitsoftware@colorado.edu

Subject: Request for M365 Office device license

Body:

  • Device name: <enter the device name>
  • Device department: <enter the department name>
  • Device contact: <enter a contact name>
  • Contact email: <enter the contact's email address>

Office Professional

Faculty & staff (single-user devices)

Contact your local IT administrator for assistance with downloading and installing Office Professional.

Shared devices

For macOS computers and Windows devices not enrolled in Secure Computing, an Office Professional license may be purchased by following the process outlined on the Microsoft Select Plus webpage.

Support

If you need assistance, please contact the IT Service Center at oithelp@colorado.edu or 303-735-4357.