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G Suite - Application Descriptions

Last Updated: 08/25/2020

Overview

The following Google core and marketplace applications are enabled in the CU Boulder environment.

*Note: Not all Google applications are enabled on the CU Boulder campus, due to a variety of factors. For more information on these factors, please visit the Enabling Google Applications for CU Boulder page.

Core Applications

Gmail

Gmail is an email service available through a web-based client and email programs like Outlook and Apple Mail.

Gmail is the default university email account for students, faculty, staff, retirees, alumni, and persons of interest.

Help documentation:

Google Calendar

Google Calendar is a web-based tool for personal scheduling and calendar sharing. It can be accessed through either a Web browser or through a third-party calendar client.

Google Calendar is available to students, retirees, alumni, and persons of interest.

Help documentation:

Google Contacts

Google Contacts is a contact management tool incorporated into Gmail.

Google Contacts is available to students, retirees (formerly on CULink), alumni, and persons of interest.

Help documentation:

Google Docs

Google Docs is an online word processor that lets you create and format text documents and collaborate with other people in real time.

Google Docs is available to students, faculty, staff, retirees, alumni, and persons of interest.

Help documentation:

Google Drive

Google Drive on the web lets you store, access, and edit your files anywhere — on the web, on your hard drive, or on the go.

Google Drive is available to students, faculty, staff, retirees, alumni, and persons of interest.

Help documentation:

Drive File Stream

Drive File Stream is a desktop application that allows access to Google Drive files on demand, directly from your computer. To install: 

Google Shared Drives (Formerly Team Drives)

Google Shared Drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device. Unlike files in My Drive, files in a Shared Drive belong to the team instead of an individual. If members leave, the contents of the Shared Drive stay exactly where they are so your team can continue to share information and collaborate.

Please Note: Unlike My Drive, folders in Shared Drive cannot be shared and cannot have separate permissions from all other folders within the Shared Drive. Members of a drive have permissions across the entire Shared Drive and can access all folders stored in a Shared Drive. If you need to have a different group of team members access content in a sub-folder, you will need an additional Shared Drive to assign permissions and store documents related to the different team membership.

Request a Google Shared Drives

Submit the Google Shared Drive Request form on OIT Messaging and Collaboration's Request Portal to get started (Please note: To access the Request Portal, you must use VPN or be on a CU Network). This form can be submitted by faculty and staff only. Students and other affiliates should contact the IT Service Center for assistance. Shared Drive names should follow this naming convention: [DeptAbbreviation]-SD-SharedDriveName (e.g. OIT-SD-SharedDrive).

Please Note: Google Shared Drives is available to students, faculty, staff, retirees, alumni, and persons of interest, but must be requested by a faculty or a staff member of CU Boulder. If the Shared Drive is being requested for a student group, the request must come via the Center for Student Involvement.

Migration Help

To request help migrating content from My Drive to a Google Shared Drives, contact the IT Service Center at 303-735-4357 or oithelp@colorado.edu. A member of the Messaging and Collaboration Team will contact you and develop a migration strategy based on the data you need migrated. Be aware that while it is possible to migrate data from a personal My Drive, there can be complications. Visit the G Suite Known Issues page to learn about potential problems with migrating content to Google Shared Drives.

Help documentation:

Google Forms

Google Forms is a tool that will allows you to create online surveys, quizzes, questionnaires, and registration forms. Google Forms can be connected to spreadsheets in Google Sheets. If a spreadsheet is linked to the form, responses will automatically be sent to the spreadsheet.

Google Forms is available to students, faculty, staff, retirees, alumni, and persons of interest.

Help documentation:

Google Groups

Google Groups allows you to create and participate in online forums and email-based groups with a rich experience for community conversations. At CU Boulder, Google Groups have been primarily used for mailing lists.

Google Groups are available to faculty, staff, and students provisioned with Google accounts. New Google Groups must be requested through the IT Service Center.

Help documentation:

Google Jamboard Software

Google Jamboard is an online, collaborative whiteboarding application that lets you create, edit, and collaborate with other people in real time. Google Jamboard applications can be accessed on the Web, Android, and iOS.

Google Jamboard is available to students, faculty, staff, retirees, alumni, and persons of interest.

Please note: Jamboard hardware is not provided or supported at this time. Support will be provided via best effort.

Help documentation:

Accessibility Considerations:

If you are a Professor/Instructor and your course requires the use of Jamboard please use the following disclaimer in your syllabi or somewhere in the LMS:

“This course requires the use of Google Jamboard which has not yet been reviewed fully for accessibility. If you use assistive technology to access the course material, please contact your faculty member and Disability Services at 303-492-8671 or by email at dsinfo@colorado.edu as soon as possible to discuss other effective means for providing equal alternate access."

Google Sheets

Google Sheets is an online spreadsheet application that lets you create and format spreadsheets and collaborate with other people in real time.

Google Sheets is available to students, faculty, staff, retirees, alumni, and persons of interest.

Help documentation:

Google Sites

Google Sites is a web-based tool designed to assist in the creation and deployment of websites. It has a basic interface that allows text, pictures, links, and other standard features to be added without knowledge of HTML. Its editor also permits some use of HTML code.

Google Sites is available to students, faculty, staff, retirees, alumni, and persons of interest.

Help documentation:

Google Slides

Google Slides is an online, collaborative presentations application that lets you create, edit, and deliver presentations and collaborate with other people in real time.

Google Slides is available to students, faculty, staff, retirees, alumni, and persons of interest.

Help documentation:

Additional Applications

Google Analytics

Google Analytics generates detailed statistics about a website's traffic and traffic sources and measures conversions and sales. Administered by CU Boulder’s University Communications.

Google Analytics is available to students, faculty, staff, retirees, alumni, and persons of interest.

Help documentation:

Blogger

Blogger is a weblog publishing tool. It integrates with other Google services such as Hangouts and Google Currents.

Blogger is available to students, faculty, staff, retirees, alumni, and persons of interest.

Help documentation:

Google Bookmarks

Google Bookmarks is a web-based service to store bookmarks online. Google Bookmarks is available to students, faculty, staff, retirees, alumni, and persons of interest.

Google Chrome Sync

Google Chrome Sync allows you to synchronize bookmarks, browser preferences and history across multiple Chrome and Chromebook instances. Google Chrome Sync is available to students, faculty, staff, retirees, alumni, and persons of interest.

Google Developers (formerly Google Code)

Google's site for software development tools, application programming interfaces (APIs), and technical resources. The site contains documentation on using Google developer tools and APIs—including discussion groups and blogs for developers using Google's developer products.

Google Developers is available to students, faculty, staff, retirees, alumni, and persons of interest.

Google Currents (Formerly Google+)

Currents is a collaboration tool from Google that lets you make use of social networking in different ways. Share ideas with employees and gather input through meaningful, focused discussions on topics that matter to your organization.

Google Currents is available to students, faculty, staff, retirees, alumni, and persons of interest.

Help documentation:

Google Hangouts

Google Hangouts enable conversations with photos, emoji, group video calls for free. You can connect across computers, Android and Apple devices.

Google Hangouts is available to students, faculty, staff, retirees, alumni, and persons of interest.

Help documentation:

Google Maps

Google Maps is a desktop and mobile web mapping service application and technology provided by Google, offering satellite imagery, street maps, and Street View perspectives, as well as functions such as a route planner for traveling by foot, car, bicycle, or with public transportation.

Google Maps is available to students, faculty, staff, retirees, alumni, and persons of interest.

Google Photos

Picasa lets you view, edit, organize and share your photos on the Web, and it includes such features as commenting on photos, resizing them, making a collage or movie out of them, uploading them to Blogger, printing them, adding captions and tags to them, and adding them to maps. You can also browse public photos.

Picasa is available to students, faculty, staff, retirees, alumni, and persons of interest.

Google Takeout

Google Takeout is a service that allows users of Google products, such as YouTube, Gmail, etc., to export their data to a downloadable ZIP file. Google Takeout is available to students, faculty, staff, retirees, alumni, and persons of interest.