Outlook Web App - Creating a Calendar Event

Last Updated: 08/16/2017
Back to: Office 365 - Outlook Web App
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This tutorial is operating system independent.

Overview

The following tutorial describes the steps to create and edit an event on your calendar using the Office 365 Outlook Web App. 

Step 1

Log into Outlook Web App with your CULoginName@colorado.edu  and IdentiKey password.

Step 2

Open the App Launcher in the upper left hand corner of the window and select Calendar. 

Step 3

In the toolbar on the top of the calendar view, click the New drop down arrow and select Calendar event.

Step 4

The Details window is where you set the specifics of the event, including the time, place, attendees, and more. There are no required fields, so input as much information as needed for your event.

Step 5

The Add a location field allows you to type in a location, such as a generic place. To reserve a public space, click the Add room button and rooms available during the time of your meeting will populate. After making a selection, the room will show up in the Add a location field, as well as in the Attendees list. 

*Note: Availability may change if you update the date or time, so be mindful of your event details before reserving a public space. 

Step 6

Click on the Start and End drop down arrows to choose the date of your event from a calendar. You can type or use the drop down arrows to fill in the time fields, but selecting the All day box will gray out the time fields. Selecting the Private box will hide all event details from others looking at your calendar.

Step 7

Selecting the Repeat drop down arrow allows you to set up a recurring event. You have several default options to chose from (weekly, monthly, etc.), or you can select Other to further customize your meeting recurrence. 

Step 8

Selecting the Reminder drop down arrow gives you default options for a reminder that your meeting is taking place.

*Note: Calendar events default to a 15 minute reminder. You can change this default in Calendar Options. 

Step 9

Select the Show as drop down arrow to communicate to others your availability during the event. For example, you may want to select Away if you have an appointment that takes you physically off-campus.

*Note: all events default to Free availability. 

Step 10

To invite people to an event, search for attendees in the People text field, and click on their name to add. You can also click the Plus + icon in the text field to add attendees from your contact list. 

Step 11

Individuals recieving an invite will appear under Attendees. Select Sort By to change the order of display. To remove an attendee from the list, click the X right of their name. The Request responses checkbox is selected by default.

Step 12

When finished adding details select Save in the top left of the message and the event will be on your calendar.

*Note: If you have invited attendees or added a room, the top left button will say Send instead of Save. 

Step 13

The event will appear on your calendar. Click on it to see details, edit, or delete.