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OneDrive - Manage Access to Shared Files

Use this tutorial to manage access to shared files or folders in OneDrive. For additional help, visit Microsoft's Share OneDrive Files and Folders webpage. To watch a video version of this tutorial, visit OIT's YouTube channel.

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Step 1

Log in to OneDrive and if necessary, log in using your IdentiKeyUsername@colorado.edu email and your IdentiKey password.

Step 2

Select the file you would like to share and click Share.

Note: You can also share a file from the Microsoft 365 apps by opening the file and going to File -> Share -> Share with people

Step 3

Click on the Manage access icon(s) in the bottom left corner of the sharing menu. Depending on how you have shared the file, these icons may look different.

Step 4

Alternatively, you can right-click on the file from the My Files list and click Manage Access.

Step 5

You'll see a list of people the file has been directly shared with. To edit the sharing permissions for a specific person, click on their name. To remove all access (including links), click Stop sharing. 

To manage shared links, click Links.

Step 6

Click Copy to copy the shared link.

Click the gearwheel icon to modify the permissions for the link.

Click the trashcan icon to remove the link.