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Outlook - Add and Use NameCoach

NameCoach enables students, faculty and staff to record their name so that others can hear how to say their name correctly. Follow this tutorial to add NameCoach to your Outlook account and record your name. NameCoach is also available in Canvas.

Please note: The screenshots in this tutorial are from Outlook on the web, but the process in the Outlook desktop app is similar.


Layout:
one column
two columns

Step 1

Add the NameCoach App

In Outlook, go to the app bar on the left and click the More apps icon.

The "More apps" icon is at the bottom of Outlook's lefthand navigation rail (i.e., "app bar").

Step 2

Click Add apps.

The "Add apps" link appears on the lower right of the "More apps" panel.

Step 3

Type NameCoach in the search bar. In the search results, click to open the NameCoach for Outlook tile.

Search for NameCoach, then click to open "NameCoach for Outlook."

Step 4

Click Add.

In the "NameCoach for Outlook" tile, click the "Add" button.

Step 5

A NameCoach tab will open upon installation.

When first opened, the NameCoach tab displays a welcome message thanking you for installing the NameCoach add-in. Click the "Get started!" button to accept the terms of use.

Step 6

Use NameCoach in Outlook

Open an email, then click the Apps icon in the message's action bar.

Please note: In Outlook for desktop, the NameCoach add-in appears in the Outlook ribbon.

In Outlook for the web, open an email and then click the Apps icon in the message's action bar.

Step 7

Select NameCoach for Outlook.

In the apps panel, select "NameCoach for Outlook."

Step 8

In the NameCoach panel, select a name to hear it pronounced.

Under the "Pronunciations" heading, click the drop-down menu to select the email recipient whose name pronunciation you want to hear.

Step 9

To add a recording of your own name, click the Edit My Recording icon.

To the left of your name, click the pencil-and-paper icon (alt text: "Edit My Recording") to record or upload your name pronunciation.

Step 10

To record your name now, click Record.

To upload a pre-recorded MP3 file, jump to step 14.

Under the "My name recording" subheading, click "Record."

Step 11

Click Start.

Under the "Recorder" subheading, click the "Start" button to start the recording.

Step 12

Record your name and click Stop when finished.

Please note: You have up to 10 seconds to record your name.

Under the "Recorder" subheading, a timer will show how many seconds you have left in your 10-second recording. Once you've spoken your name, click the "Stop" button to end the recording.

Step 13

Click the sound icon to listen to your recording. If satisfied, click the Save icon.

To the left of your name, click the floppy disk icon (alt text: "Save") to save your recording.

Step 14

If you'd prefer to upload a pre-recorded MP3 file, click Upload.

Under the "My name recording" subheading, click "Upload."

Step 15

To locate and upload the file, click Upload.

Under the "Uploader" subheading, click the "Upload" button to locate and upload your MP3 file.