How it works
Copilot uses large language models (LLMs) and integrates a user's data with the Microsoft Graph and Microsoft 365 apps. It provides real-time intelligence by generating content relevant to a user's tasks, such as drafting, summarizing and answering questions.
What it can do
Copilot can be used to:
- Rewrite or adjust text
- Write requests for proposals
- Give bullet lists
- Work on questions
- Reference people in files
- Generate images
Where it works
Copilot works with popular Microsoft 365 apps, including Word, Excel, PowerPoint, Outlook and Teams.
For information about the free version of Copilot, see the Copilot service page.
Eligibility
| CU Affiliation | Eligibility |
|---|---|
| Alumni | |
| Emeritus | |
| Faculty or Staff | |
| Persons of Interest (POIs) | |
| Retirees | |
| Students | |
| Campus | Boulder |
Conditions
The software can be used for:
- Academic teaching & learning
- Academic research (nonprofit)
- Administrative (university business)
The software can't be used for:
- Commercial purposes (for profit)
- Non-academic research
Where it can be installed
University-owned computers used exclusively by the licensed subscriber
What types of data can be used
The approved data level for Microsoft 365 Copilot is "Public data only" – see CU Boulder AI Tools List and CU Data Classification.
Cost
Faculty & Staff
Microsoft 365 Copilot is available for purchase as an annual subscription at the following schedule. All subscriptions expire on Sept. 30.
| Purchase Date | License Cost |
|---|---|
| November 2024 | $342 |
| December 2024 | $307 |
| January 2025 | $273 |
| February 2025 | $239 |
| March 2025 | $205 |
| April 2025 | $171 |
| May 2025 | $137 |
| June 2025 | $102 |
| July 2025 | $68 |
| August/September 2025 | $34 |
Returning unused licenses
If you have an unused Microsoft 365 Copilot license, you can return it by emailing oitsoftware@colorado.edu. Reimbursements are not available at this time, but your license will be reissued to another campus user, avoiding a new license purchase.
How to get it
Faculty & Staff
Email oitsoftware@colorado.edu using the format below.
Copilot license request format
Subject: Request for M365 Copilot license
Body:
- Department: <enter the department name>
- Contact: <enter a contact name>
- Number of licenses: <enter the quantity of licenses requested>
- SpeedType: <enter the SpeedType to be charged>
- List of license recipients:
- <enter each license recipient's first name, last name, email address>
Support
Contact the IT Service Center at oithelp@colorado.edu or 303-735-4357.
