Account Provisioning
Microsoft 365 uses our campus Active Directory (AD) to automatically synchronize with your IdentiKey username and password.
For information on how and when each type of Microsoft 365 license is assigned, see our Accounts & Eligibility webpages.
Available Services By License Type
We use the same role names from our Accounts & Eligibility pages to help clarify who is eligible for each type of Microsoft 365 for Education license.
If you're not sure which license you qualify for, scroll down to the Microsoft license details section and click on a license to see which students, faculty, staff and/or affiliates are included in that definition.
| Microsoft Services | Online Services | Desktop Apps | Mobile Apps |
|---|---|---|---|
| Employee License | |||
| Student License | |||
| Affiliate License | |||
| Retiree License | Email Only | ||
| Alumni License (Temporary) | Email Only |
= Some exclusions apply. To learn more, expand that license section below and refer to the "What It Doesn't Include" section.
Microsoft License Details
Click on a license below to see who can get it and which Microsoft 365 services it includes.
Availability of specific Microsoft 365 services is subject to change without notice. In addition, the CU Boulder campus has chosen not to enable some Microsoft-provided applications for a variety of reasons.
Affiliate License
Who Can Get It
Campus affiliates with the following Human Resources classifications are eligible for this license:
- Unpaid faculty
- Recreational instructors
- People with a POI Type C designation
- Certain types of sponsored affiliates
What It Includes
By default, this license includes the following services:
- Microsoft 365 Online
- Clipchamp
- Copilot Chat
- Excel
- Forms
- Lists
- Loop
- OneDrive (100GB)
- OneNote
- Outlook (50GB)
- Planner/Tasks
- Power Apps
- Power Automate
- Power BI
- PowerPoint
- SharePoint
- Stream
- Sway
- Teams
- Visio
- Whiteboard
- Word
- Microsoft 365 mobile apps
- Copilot
- Excel
- OneDrive
- OneNote
- Outlook
- PowerPoint
- Word
What It Doesn't Include
- Microsoft 365 Online
- Bookings
- Power BI Pro
- Teams Calls
- To Do
- Viva Insights
- Microsoft 365 desktop apps
- Office Professional
Alumni License (Temporary)
Who Can Get It
New CU Boulder graduates receive this license for a nine-month period starting three months (90 days) after their degree or certificate posts to their transcript.
To learn more, see the Accounts & Eligibility - Alumni page.
What It Includes
By default, this license includes a single service:
- Outlook on the web (50GB)
What It Doesn't Include
- Microsoft 365 Online
- Microsoft 365 desktop apps
- Microsoft 365 mobile apps
- Office Professional
Employee License
Who Can Get It
Campus affiliates with the following Human Resources classifications are eligible for this license:
- Faculty
- Research faculty
- Emeritus
- University staff
- Classified staff
- Working retirees (faculty, staff or research faculty)
- People with a POI Type D designation
- Non-CU student staff
What It Includes
By default, this license includes the following services:
- Microsoft 365 Online
- Bookings
- Clipchamp
- Copilot Chat
- Excel
- Forms
- Lists
- Loop
- OneDrive (5TB)
- OneNote
- Outlook (100GB)
- Planner/Tasks
- Power Apps
- Power Automate
- Power BI or Power BI Pro (limited to specific job codes)
- PowerPoint
- SharePoint
- Stream
- Sway
- Teams
- Teams Calls
- To Do
- Visio
- Viva Glint
- Viva Insights
- Whiteboard
- Word
- Microsoft 365 desktop apps*
- Access (Windows only)
- Excel
- OneNote
- Outlook
- PowerPoint
- Publisher (Windows only)
- Word
- Microsoft 365 mobile apps
- Copilot
- Excel
- OneDrive
- OneNote
- Outlook
- PowerPoint
- Word
- Office Professional**
*The Microsoft 365 desktop apps may be installed on up to five Windows or Mac computers, five tablets and five smartphones. Use is restricted to the licensed user.
**Office Professional may be installed on one eligible device. Use is restricted to the licensed user. Contact your local IT administrator for assistance.
What You're Eligible to Purchase
The following Microsoft software licenses can be purchased through the OnTheHub software ordering system. Follow the links below for license costs and conditions of use.
- Microsoft 365 Copilot (not available to POIs)
- Microsoft Project Plan 3 (not available to emeritus)
- Microsoft Visio Plan 2
Retiree License
Who Can Get It
Employees with the following job classifications who retire from CU Boulder are eligible for these services:
- Faculty
- University staff
- Classified staff
Note: Retirees who are awarded emeritus status or become working retirees are entitled to an employee license instead.
What It Includes
By default, this license includes a single service:
- Outlook on the web (50GB)
What It Doesn't Include
- Microsoft 365 Online
- Microsoft 365 desktop apps
- Microsoft 365 mobile apps
- Office Professional
Student License
Who Can Get It
Active students in the following groups, including new students who have been admitted and confirmed their intent to enroll, are eligible for this license:
- Undergraduate students
- Graduate students
- CU Boulder Online students
- Continuing Education students (credit or noncredit)
- Auditors
What It Includes
Want to know how to make the most of these services during your time at CU Boulder? Visit our Microsoft 365 - Student Resources page.
By default, this license includes the following services:
- Microsoft 365 Online
- Bookings
- Clipchamp
- Copilot Chat
- Excel
- Forms
- Lists
- Loop
- OneDrive (100GB)
- OneNote
- Outlook (50GB)
- Planner/Tasks
- Power Apps
- Power Automate
- Power BI
- PowerPoint
- SharePoint
- Stream
- Sway
- Teams
- Visio
- Whiteboard
- Word
- Microsoft 365 desktop apps*
- Access (Windows only)
- Excel
- OneNote
- Outlook
- PowerPoint
- Publisher (Windows only)
- Word
- Microsoft 365 mobile apps
- Copilot
- Excel
- OneDrive
- OneNote
- Outlook
- PowerPoint
- Word
*The Microsoft 365 desktop apps may be installed on up to five Windows or Mac computers, five tablets and five smartphones. Use is restricted to the licensed user.
What It Doesn't Include
- Microsoft 365 Online
- Office Professional
