Managing Distribution Lists
If you own an Exchange Distribution List, you can manage membership via Grouper:
- URL: https://mygroups.colorado.edu
- Username: IdentiKey username
- Password: IdentiKey password
If you would like to request a new distribution list, please refer to the how to get it section below.
Features
- An email address can be assigned to an AD group then used as a mailing list.
- Exchange distribution lists can be used for security permissions.
- Exchange distribution lists can be used to invite groups to calendar events.
- Group owner can subscribe or unsubscribe individual users.
- Access control for group account owners using Grouper.
- Areas for provisioning access management rights and responsibilities to group account owners.
The table below compares Google Groups and Exchange distribution list features.
| Feature | Google Groups | Distribution Lists |
|---|---|---|
| Mailing list | Yes | Yes |
| Active Directory access control | No | Yes |
| Owner/manager can subscribe or unsubscribe users | Yes | Yes |
| Users can subscribe or unsubscribe themselves | Optional | No |
| Moderated | Optional | No |
| Daily digest capability | Yes | No |
| Restricted to users with IdentiKeys | No | Yes |
Cost
Exchange distributions lists are provided as common-good services to the campus, which means there is no direct cost to list owners or members.
Who can get it
Faculty, staff and student employees with Exchange accounts.
How to get it
To request a new distribution list:
- Faculty and staff – Submit an Exchange Distribution List or Security Group Request Form through OIT's Messaging and Collaboration Request Portal.
- Students and other affiliates – Contact the IT Service Center for assistance.
You'll need to provide the following information with your request:
- The new list owner's IdentiKey username or CU Boulder email address.
- Your department or organization's name (selected from a drop-down menu).
- A short, descriptive list/group name. The full name will use this format: [DeptPrefix]-DL-[ListName]. For example: dept-dl-allstaff@colorado.edu.
- If applicable, the name of the existing Grouper group that will manage the list/group.
An OIT specialist will create the account and get in touch with you once it's created.
