What is considered highly confidential data?
There is more information about highly confidential data, confidential information, and public information on the University of Colorado's data classification webpage.
Below is a table summarizing the different data security levels for student data.
| Data Security Level | Types of Data Elements |
|---|---|
| Level 1 (Public) | Directory information |
| Level 2 (Confidential) | All non-directory data not listed and work-study information, gender identity, sex, pronouns, birth date, dorm, emergency info, student ID, UUID, residency |
| Level 3 (Confidential) | Military status, veteran's status, GPA, probation, suspension, COF, service indicators, address, phone number |
| Level 4 (Highly Confidential) | Disability, race, ethnicity, citizenship, legal presence, visas, religion |
| Level 5 (Highly Confidential) | SSN, NID, financial aid (except work-study), loan and bank account numbers, health information, sexual orientation |
Where highly confidential data may be stored
Please review OIT's recommended storage solutions when working with highly confidential data to ensure that data exported from Qualtrics is saved in an approved environment.
Any tool/product not listed below must be reviewed and approved for use with highly confidential data by the Information and Communication Technology (ICT) team before use. Please reach out to ictcompliance@colorado.edu or visit the ITC Integrity website to learn about the review process.
Approved Tools
- Microsoft OneDrive
- Microsoft Excel
- UCB Files
- Tableau
- Salesforce
- Note: Requires additional licensing that must include encryption.
Non-Approved Tools
- Google Drive
- Google Sheets
Request a highly confidential Qualtrics data account
Accounts in the highly confidential Qualtrics instance are not assigned by default. To request a new highly confidential data account, please submit the Highly Confidential Data New Account request form.