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Zoom - Host a Meeting and Invite Participants

To learn how to host a screen-sharing or video conference from within the Zoom.us application, follow the instructions below.

*Note: If you have not yet downloaded the Zoom application, please visit the Zoom Download and Setup tutorial.

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Step 1

Open the Zoom.us application.

Depending on whether you wish to host a meeting immediately, or schedule a meeting for later go to one of the following sections:

Step 2

Host a Meeting

Click either the New Meeting button to start a meeting.

Step 3

Select Participants then click Invite at the bottom of the meeting window.

Step 4

You can share the invitation in a few different ways:

  • Clicking the Copy URL button, then paste the URL into an email message to the participants you wish to invite.
  • Click the Copy invitation button, then paste the message into an email to the participants you wish to invite.
  • Click one of the email service buttons. Your chosen email service will appear with a preformatted invitation.

Step 5

Schedule a Meeting

Click the Schedule button.

Step 6

Enter a meeting title, in the Topic field.

Step 7

In the When options, enter:

  • Start time
  • Duration (only 45 minutes allowed for Basic accounts)
  • Time Zone

Step 8

Choose from the following options:

  • Video: Host and Participant video appearing when joining a meeting
  • Audio: Telephone, Voip Only or Both

Step 9

Select additional Meeting Options, including Require meeting password, if desired.

Step 10

Select which Calendar type you wish to create the invitation with.

*Note: Selecting Other Calendars will allow you to copy and paste the meeting information into any calendar program.

Click the Save button to schedule.

Step 11

Your meeting will be scheduled.

Your Scheduled meeting will populate an Outlook window that you can save to your calendar and send to other participants. 

Step 12

If you return to the Zoom app window, your scheduled meeting will now be listed in upcoming meetings.