Zoom - Host a Meeting and Invite Participants | Office of Information Technology

Zoom - Host a Meeting and Invite Participants

Last Updated: 04/03/2017
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Overview

To learn how to host a screen-sharing or video conference from within the Zoom.us application, follow the instructions below.

*Note: If you have not yet downloaded the Zoom application, please visit the Zoom Download and Setup tutorial.

This tutorial applies to the following operating system(s):
  • MAC
  • WINDOWS

Step 1

Open the Zoom.us application.

Depending on whether you wish to host a meeting immediately, or schedule a meeting for later go to one of the following sections:

Step 2

Host a Meeting

Click either the Start without video or Start with video button, depending on your needs.

Step 3

Click the Invite button at the bottom of the meeting window.

Step 4

You can share the invitation in a few different ways:

  • Clicking the Copy URL button, then paste the URL into an e-mail message to the participants you wish to invite.
  • Click the Copy invitation button, then paste the message into an e-mail to the participants you wish to invite.
  • Click one of the e-mail service buttons. Your chosen e-mail service will appear with a preformatted invitation.

Step 5

Schedule a Meeting

Click the Schedule button.

Step 6

Enter a meeting title, in the Topic field.

Step 7

In the When options, enter:

  • Start time
  • Duration (only 45 minutes allowed for Basic accounts)
  • Time Zone

Step 8

Choose from the following options:

  • Video: Host and Participant video appearing when joining a meeting
  • Audio: Telephone, Voip Only or Both

Step 9

Select additional Meeting Options, including Require meeting password, if desired.

Step 10

Select which Calendar type you wish to create the invitation with.

*Note: Selecting Other Calendars will allow you to copy and paste the meeting information into any calendar program.

Step 11

Click the Schedule button.

Step 12

You meeting will be scheduled.

Click the Copy to clipboard button, then paste the information in your desired calendaring program in order to invite other participants.

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