Gmail - Configure Outlook for Windows

Last Updated: 07/10/2019
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Overview

This tutorial demonstrates how to configure Outlook 2010, 2013, and 2016 on Windows for @colorado.edu Gmail accounts. The screenshots are for Outlook 2013, but the steps are the same for all versions.

You may need to enable IMAP for your account prior to configuration of your email client (https://mail.google.com). To do this: 

  1. From the Gmail web client, click Settings from the cog menu.
  2. In the Forwarding and POP/IMAP tab, click Enable IMAP.
  3. Click Save Changes.

Step

In Outlook, open the File Menu, select the Info tab and click Add Account.

Step

Click Manual setup or additional server types and click Next.

Step

Select POP or IMAP (or Internet Email for Outlook 2010) and click Next.

Step

In the User Information section, enter:

Step

Enter the following for your server settings:

  • Account Type: IMAP
  • Incoming mail server: imap.gmail.com
  • Outgoing mail server (SMTP): smtp.gmail.com

Step

Enter the following for Logon Information:

Then click More Settings...

*Please note: If you have 2 Step Verification (2SV) enabled for your CU G Suite account, you will need to use an App password instead of your IdentiKey password. Visit Google's How to generate an App password page for assistance.

Step

Click the Outgoing Server tab and check the box next to My outgoing server (SMTP) requires authentication, then click the Advanced tab.

Step

Adjust the server settings to the following:

 Outlook 2010-2016    o365 or Outlook 2019

Incoming Server (IMAP): 993

Connection type: SSL

Incoming Server (IMAP): 993

Connection type: SSL/TLS

Outgoing server (SMTP): 587

Connection type: TLS

Outgoing server (SMTP): 587

Connection type: STARTTLS

Click OK to save. 

*Note: If you are experiencing issues connecting with port 587 for Outgoing server (SMTP), try changing this to port 25.

Step

Click Next.

Step

Outlook will test your account settings. If it completes successfully, click Close.

*Note: If it does not complete successfully, review this document and check your account settings again.

Step

Click Finish and your account will be configured.

Step

Some users may need to change their app security settings when using non-google and android email programs. While signed into your Gmail account in a browser, open the Google Apps menu, then select My Account.

*Note: You should try to connect your account without changing these settings and change only if the previous steps don't work.

Step

In the Sign-in & Security section, select Connected apps & sites.

Step

Scroll down to the Allow less secure apps section and change the setting to On. You should now be able to connect your account to an email client.