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OIT-Provided Peripherals for Fall 2020

Last Updated: 09/11/2020

OIT is actively working to procure “common good” IT peripherals in bulk to distribute to instructors who do not already own the equipment needed to teach in remote or hybrid modalities. Peripheral devices include basic webcams, document cameras, and voice amplification systems. Peripherals do not include things like tablets, laptops, or storage devices. Read below to learn more about this distribution program, as well as what you need to know if you are making your own purchase. For general guidance on peripherals, visit our Recommended Computer Peripherals page. 

OIT Provided Peripherals

The following common-good devices will meet basic functional requirements for use in remote and hybrid teaching:

  • Webcams
  • Document cameras
  • Headsets
  • Voice amplifiers
  • Smartphone tripods

Order any of the above-listed peripherals through the Peripherals Request Form.

Note about USB-C adapters: OIT is not providing individual adapters to instructors. Instead, we are providing a USB-C adapter in Remote Capable Classrooms.

Eligibility

  • Instructional personnel who are teaching for-credit classes at CU Boulder, regardless of teaching modality. This includes graduate TAs, lecturers, instructors, adjunct faculty, tenure-track and tenured faculty.
  • This does not include professional staff or student assistants, graduate or undergraduate. If a graduate student is assisting with a course but is paid hourly as a student assistant, rather than monthly as a teaching assistant, generally they are not eligible for this equipment.
  • Distribution will be tracked at the level of the individual receiving equipment; funding for this effort comes from the CARES Act and OIT will need to demonstrate that the provided equipment benefited students.

Distribution

Peripherals are currently being distributed via contactless pickup on East Campus, by appointment. When your ticket is fulfilled and your request is ready for pickup, you will receive a confirmation with a link to a Bookings scheduling page to view available times and set your appointment. You will need to be logged into Office 365 with your CU credentials for the Bookings site to appear correctly.
 
Please note that same-day pickup is not currently feasible, due to the volume of requests.

Tracking

Distribution of devices will be tracked to the level of the individual receiving each individual item. Because funding for this effort comes from the CARES Act, we must track allocations by individuals, roles, department, and impact on students. 

FAQ

Can these peripherals be used at home?

Yes, all peripherals provided by this effort can be used at home. All peripherals except document cameras are meant to be kept by the instructor. Document cameras are the exception, and will need to be returned at the end of the semester.

Do I have to pick these up in person?
  • Yes. Contactless pickup will happen on East Campus. You will be able to set an appointment to make the pickup. Stay tuned for more information.
  • Departments may wish to send one delegate to pick up a number of items. Departments who have made bulk requests will be contacted and offered this option.
Do I have to return my peripheral?
  • Document cameras will be checked out on a semester basis, and will need to be returned at the end of the semester.
  • All other peripherals in this project are intended to be permanently kept by the instructor.
Can I order peripherals in bulk for my department through OIT?
  • Yes, within certain constraints. OIT has limited funds for this effort, and experiences the same limited supply chains as all other institutions at this time. As such, OIT cannot necessarily guarantee particular quantities of requested items, nor can OIT realistically meet the full needs of all instructional personnel for every department. Fulfillment will likely need to be a partnership between academic departments and OIT with some kind of shared or split funding.
  • Peripherals OIT can order in bulk will be limited to the above identified basic, common-good peripherals. Document cameras intended to be kept by departments long-term will need to be funded by departments, but OIT may be able to assist in sourcing.
  • If your department has not already requested peripherals via the IT Technology survey or another channel, please use the Peripherals Request Form to do so. We will follow up with you for more detail.
Why can’t OIT fulfill my specific peripheral order?

Realistically, OIT will not be able to fulfill all the peripheral needs of departments, colleges, and schools, nor can OIT fulfill requests for a given model of a desired peripheral. Specialized equipment, as well as tablets, will have to be purchased with department funds.

Can my department be reimbursed for our purchase?

Potentially partially, but only if the equipment purchased meets the above working definition of “common good” basic remote teaching technology. Other limits include OIT’s need to ensure equity in distribution of resources, so that needs are met as evenly as possible across colleges and departments, as well as overall limitations on funds being secured for this effort.

In general, departments that purchase their own equipment should do so with the expectation that those purchases will come from department funds. This is particularly true if instructors have requested specific peripheral models that go beyond fulfilling what OIT defines as “common good.”

Does OIT provide laptops to instructors?

 Yes. Visit the Instructor Laptops Project page for more information about this initiative.   

 With COVID-19 safety standards, do I need my own microphone?

In remote capable classrooms, microphones are built into the system and do not need to be touched by the instructor. In rooms with more traditional microphone systems, alcohol wipes are being provided. If an instructor is teaching in a room without amplification and wants the equipment, an individual voice amplifier can be requested through this project.

Will classrooms have audiovisual equipment installed to perform hybrid-remote and in-person classes? 

OIT is in the process of upgrading 366 classrooms to be hybrid, remote-capable rooms, in addition to the 40 that already exist. Some of those classrooms have been identified and are in process. Others are still being identified by Academic Scheduling and OIT.